Pine Valley Local Administrative District
Meeting Minutes
Pine Valley Fire Station, 680 E. Main St., Conference Room
August 6, 6:00 P.M.
Attending Board Members: Frank Davie, Chairman; Tom Nielsen, Vice-Chairman; Bob Dalley; Emily Neilson (excused); Herman Nordbruch
Attending Assistants: Rick Peetz, Clerk; LaDawn Christensen, Treasurer
Attending Guests: Mary Esther Putnam, Allen Cannon, Dori Beaumont, Kelly Beaumont, Joe Oudekirk, Lacey O’hara, Duane Krohn, Audrey Krohn, Jan Brown, Dan Brown, Vickie Albee, Rick Albee, Kathy Foster, Sally Manning, Gene Phillips, Ivor Fuller, Eric Nelson, Robert Hardy, Steve Shakespeare, Korri Ford. Brian Davis, Marc Rose, and Toni Rose attended virtually.
A. Welcome, Prayer, and Pledge of Allegiance: Frank called the meeting to order and offered the prayer. Herman led the Pledge of Allegiance.
B. Pine Valley Overlay Zone Business:
1. Eric Nelson – Frank and Eric presented the site plan and related information from the whiteboard. Eric outlined his work and coordination with the county and requested guidance on the next steps. The board addressed his questions and discussed home-based and commercial businesses. Frank will continue working with Eric.
2. Kelly Beaumont – Frank asked Kelly to present his request for board approval to build a garage and explained the purpose of the Pine Valley Overlay Zone ordinance. Bob moved to recommend to the county that Kelly be issued a building permit, Herman seconded, and the motion passed unanimously.
C. July Meeting Minutes: Minutes were distributed to the board before the meeting. Herman proposed approval of the minutes, Frank seconded, and all were in favor.
D. Board Member Reports:
1. Pine Valley Activities (Frank): Commented that the 4th of July celebration and Pioneer Day activities were well attended.
2. Traffic Report (Tom): Tom will run the current reports and email them to the board. Traffic is down from last year due to the fire and campground closure.
3. Washington County Crime & Sheriff’s Report (Herman): July had a record number of bookings and releases, while average inmate numbers remained stable. Gene reported one Community Watch incident in Pine Valley, a citizen observed suspicious behavior, contacted the block captain, and the sheriff’s office responded. No arrests were made, and the sheriff spoke with the individuals, who then left the area. This was noted as a good example of the Community Watch program in action.
Herman reported on the sheriff’s coverage during the four-day Pioneer weekend, funded by PVLAD. Visitor numbers in the valley were down. There were seven traffic stops. Multiple citizen contacts regarding children wearing helmets and educating kids riding e-bikes, and one VIN verification.
Herman introduced Lieutenant Fuller from the Patrol Division, the liaison for summer holiday coverage and the Community Watch Program. Lt. Fuller stated that they focus on making positive contacts and educating adults, parents, and children about applicable laws, encouraging parents to supervise and educate their children. He will attend our meetings when possible.
Five County Report (Bob): Noted the Five Counties (Beaver, Garfield, Iron, Kane, and Washington) in southwest Utah. No report.
E. Community Watch (Tom & Gene Phillips): Gene explained the close working relationship between the sheriff’s department and the Community Watch program. Lt. Fuller thanked Pine Valley and its program, noting its value as the “eyes and ears” for the sheriff’s department. He emphasized building strong relationships, positively influencing the community, and having deputies engaged in all communities. He also stressed the importance of each community being self-sustaining when the sheriff’s department is unavailable, with the watch program helping to relay information quickly.
Gene announced a Community Watch meeting on August 16. Rick will present on the Ready-Set-Go evacuation program, and Michele Root will speak on what to take during an evacuation.
Frank introduced Lacey O’Hara, District Manager for Washington County Solid Waste District, and Joe Oudekirk. Lacey addressed concerns about the overload of items at the Pine Valley Dump transfer center, explaining that it cannot handle large volumes of tree limbs and bulk construction material, which should be taken to the Central transfer station or the Washington Waste Center. She noted that the Pine Valley facility is currently not equipped for the waste load and encouraged transferring large loads to Central. Lacey provided a letter outlining allowed items and what to avoid. Frank will ensure the letter is emailed to the community.
F. Dumpster Signage (Frank): Lacey reported that new signage has been ordered.
G. June & July Clerk Report (Rick): Reported $68 in interest and two checks issued.
H. June & July Treasurer Report (LaDawn): Presented June and July reconciliation; all finances in order. Bob approved the treasurer’s report, Herman seconded, and all were in favor.
I. Quarterly Bank Reconciliation Report (Bob): Bob, with assistance from Allen, reviewed the billing statements and reconciliation reports for April, May, and June and reported no issues.
J. Citizen Requests: Bob, with assistance from Allen, reviewed the billing statements and reconciliation reports for April, May, and June and reported no issues.
No requests.
Bob called to adjourn the meeting, Herman seconded, and all were in favor.
The next scheduled PVLAD meeting is scheduled for September 3, 2025.
Pine Valley Special Services District
Meeting Minutes
Pine Valley Fire Station, 680 E. Main St., Conference Room
August 6, 6:00 P.M.
Attending Board Members: Mary Esther Putnam, Chairwoman; Bob Dalley, Vice-Chairman; Allen Cannon; Emily Neilson (excused); Steve Shakespeare
Attending PVSSD Assistants: Rick Peetz, Clerk; LaDawn Christensen, Treasurer
Fire Chief: Robert Hardy
Guests Attending: Mark Owens, Duane Krohn, Audrey Krohn, Jan Brown, Dan Brown, Frank Davie, Rick Albee, Joseph Hunt, Kathy Foster, Vicki Albee, Claudia Davis. Marc Rose, Toni Rose, and Brian Davis attended virtually.
A. Welcome: Mary Esther called the meeting to order.
B. July Meeting Minutes: Allen moved to approve the July meeting minutes. Steve seconded the motion, and all were in favor.
C. Wildlands Recovery Funds (Steve):
Steve provided an update on the fundraising efforts for fire recovery. Currently, there is approximately $22,000 available, with an additional $20,000 potential donation pledged by Dixie Power if funds can be used effectively. Bob mentioned a possible donation from Deseret Power.
The importance of clearly defining how the funds will be used was discussed so donors know their contributions will directly help those most impacted. Mary Esther asked Steve to create the small committee.
D. Fire Remediation Updates:
Mark Owen’s reported that the mitigation contract was awarded to Jones and DeMille Engineers. The project includes design and bidding. State funding is expected within a week. Hydraulic modeling will be completed in a few weeks, with high-risk areas identified within 30 days.
The contractor, headquartered in Richfield with a branch in St. George, has completed approximately 30 similar projects. The plan includes work on county and some federal lands (excluding the campground and forest areas). Private property work will not be performed, but property owners will receive guidance on necessary actions.
Residents are encouraged to begin debris removal on their own properties immediately to help mitigate flood risks.
Mark will provide regular updates to the board and community.
E. Update on Flooding and Mitigation Efforts (Mark Owens): Noted in previous item D.
F. New Webmaster (Robert): Introduced Joseph as the webmaster who has agreed to take on the webmaster’s responsibilities. A discussion was held regarding secure emails for board members and fire department officers for security purposes, as well as document storage. A secure email account will be set up for five board members and the treasurer.
Fire Department Report (Robert): Chief Hardy presented the July report. The department responded to twelve calls, seven EMS calls (one in Pine Valley, and the remaining in Central and Baker), and five fire calls (three in the Baker Campground due to campfires, one Pine Valley brush fire, and one Central brush fire. He reported 268 volunteer hours, 134 training hours, 12 equipment hours, 71 response hours, and 63 ‘other’ hours.
The chief updated the board on the fire containment and the types of commands that have been in place in the past few weeks. State funds received for the fire efforts.
Mark presented the cost to complete pavement around the fire department building at $20,871. The dinner committee has sufficient funds to cover the full amount; however, Bob suggested the SSD contribute half. Bob moved to approve up to $11,000 from SSD funds for the project. Alan seconded, and all were in favor.
G. Community Center Update (Allen): No updates.
H. 2026 Assessment Fee Waiver for Destroyed Homes: Bob moved to waive the 2026 annual fire assessment fee for Pine Valley residences with homes destroyed or up to ten homes significantly damaged by the fire. Allen seconded, and all were in favor.
I. Impact Fee Waiver for Destroyed Homes: Bob moved to waive the impact fee for the reconstruction of the fire-damaged home. Allen seconded, and all were in favor.
J. Clerk Report (Rick): Reported the clerk’s report, including $12,000 in impact fees for building permits. Bob reminded the board that $317,000 is available and decisions on capital expenditure should be made to avoid over-assessing property owners. A patient monitor was identified as a priority, and the need for an ambulance was identified. Robert mentioned a capitalization list for the fire department, which will be reviewed with fire department leadership in September.
Bob approved the clerk’s report, Allen seconded, and all were in favor.
K. Treasurer Report (LaDawn): Noted all finances are in order, and July was reconciled. Bob approved the treasurer’s report, Allen seconded, and all were in favor.
L. Quarterly Bank Reconciliation Report (Allen & Bob): Bob and Allen reviewed the billing statements and reconciliation reports for April, May, and June and reported no issues.
M. Citizen Requests: Bob asked Marc if the thank-you letter for the fire departments that assisted during the fire was completed. Mary Esther has finished the letter, and the SSD will sign it. Marc will arrange to have the letter framed.
Bob moved to adjourn the meeting, Steve seconded the motion, and all were in favor. The next scheduled PVSSD meeting will be on September 3, 2025.