Pine Valley Local Administrative District
Meeting Minutes
Pine Valley Fire Station, 680 E. Main St., Conference Room
September 3, 6:00 P.M.
Attending Board Members: Frank Davie, Chairman; Tom Nielsen, Vice-Chairman; Bob Dalley; Emily Neilson; Herman Nordbruch
Attending Assistants: Rick Peetz, Clerk; LaDawn Christensen, Treasurer
Attending Guests: Steve Shakespeare, Allen Cannon, Claudia Davis, Brian Davis, Jimmy Soltis, Marc Rose, Robert Hardy
A. Welcome, Prayer, and Pledge of Allegiance: Frank called the meeting to order. Bob offered the prayer, and Tom led the Pledge of Allegiance.
B. Pine Valley Overlay Zone Business:
1. Hagemeyer (rebuild) – Copies of the site plans and the completed Project Information Sheet, including details of the home plans, were distributed to the board prior to the meeting. Emily reviewed key points of the overlay zone, including roofing, slopes, and the outdoor lighting ordinance. Bob moved to recommend approval of a building permit to the county, with the amendment that no impact fees be charged. Herman seconded the motion, and all in favor.
2. Eric Nelson – Eric provided the site plans and completed the Project Information Sheet. After review, Bob approved recommending to the county a building permit, with the exception that it will be denied if the county planning commission rezones his property for commercial. Herman seconded, and all in favor.
C. August Meeting Minutes: Minutes were distributed to the board before the meeting. Bob proposed approval of the minutes, Herman seconded, and all were in favor.
D. Board Member Reports:
1. Pine Valley Activities (Frank): Mentioned a community Barn Dance on September 20th.
2. Traffic Report (Tom): Noted the summer traffic in the valley is down 30 to 50%, due to the fire.
3. Washington County Crime & Sheriff’s Report (Herman): Noted after speaking to a local fire ranger, the campground is closed to vehicles and foot traffic, with the primary concern being safety due to falling trees and debris. The goal is to open the river walk to foot traffic next year.
County crime indicators are average for this time of year, with no significant events in the county or the valley.
Herman reported on Labor Day holiday coverage provided by the Sheriff’s Office. Traffic volume was approximately one-third lower than that of Memorial Day weekend. On Saturday, the deputy had multiple public contacts; Sunday saw minimal traffic; and on Monday, five speeding stops and one nuisance call were reported. Herman recommended that the board discuss continuing the program next year, and the item will be added to the October agenda.
Five County Report (Bob): Noted the Five Counties (Beaver, Garfield, Iron, Kane, and Washington) in southwest Utah. No report.
E. Community Watch -Tom & Gene Phillips: Tom reported a good turnout for the August meeting, which included presentations from Rick Albee and Michelle. One additional family signed up for the program in August.
F. Financial Report for August: To Be Presented at Next Meeting – Rick
Due to the early September meeting date, the August financial and treasurer’s reports will be presented at the next meeting. He suggested moving all future meetings to the second Wednesday of each month so financial reports can be prepared without delay. It will be added to next month’s agenda.
G. Citizen Requests Tom suggested posting agendas on the Nextdoor app. During the discussion, Claudia noted that the comments feature can be turned off. The board concluded that the agenda will be posted on the app in the future.
Bob moved to adjourn the meeting, Herman seconded, and all were in favor.
The next scheduled PVLAD meeting is scheduled for October 8, 2025.
Pine Valley Local Administrative District
Meeting Minutes
Pine Valley Fire Station, 680 E. Main St., Conference Room
September 3, 2025
Attending Board Members: Mary Esther Putnam, Chairwoman (excused); Bob Dalley, Vice-Chairman; Allen Cannon; Emily Neilson; Steve Shakespeare
Attending PVSSD Assistants: Rick Peetz, Clerk; LaDawn Christensen, Treasurer
Fire Chief: Robert Hardy
Guests Attending: Lisa Sloan, Claudia Davis, Brian Davis, Tom Nielsen, Frank Davie, Marc Rose
A. Welcome: Bob called the meeting to order.
B. August Meeting Minutes: Allen moved to approve the meeting minutes. Steve seconded the motion, and all were in favor.
C. Allocation of Donated Fire Funds for Homeowners Affected by the Fire – Bob
A discussion was held regarding the allocation of funds donated for residents who were displaced, suffered home damage, or incurred expenses during the evacuation. Approximately $22,000 is currently available, with an additional $20,000 expected from Dixie Power and Deseret Power. Bob moved to divide the donations equally among the 13 homeowners who lost their homes. Allen seconded the motion, and all were in favor.
D. Amendment to Budget Process Policy: Waiving Assessment and Impact Fees for Homeowners Affected by Fire – Emily
Emily suggested adding clarification to the policy amendment approved last month. The board discussed modifying the amendment, including the time limit for waiving the fee. Emily moved to update the policy and procedures, stating that the 13 homeowners whose homes were destroyed will receive a waiver of impact fees, valid for up to five years. If the property is sold, a new owner is not eligible for the waiver, regardless of the square footage. Allen seconded the motion, and all were in favor.
Update on Flooding and Mitigation Efforts – Mark Owens:
Tom reported on behalf of Mark Owens that surveying for the flooding and mitigation project will begin on September 8. Construction bids are expected to close in January, and the project must be completed within 200 days of the start, which is anticipated to be in late March or early April. This item will be added to next month’s agenda.
E. Webmaster Update – Robert
Webmaster Joe is working on migrating the website to a more secure platform. Robert is managing the new email accounts for those who require access to add or modify documents on the website.
F. Fire Department Report – Robert:
The fire department’s report was distributed to the board prior to the meeting. The report noted a total of 18 calls: seven EMS calls (one in Pine Valley and the remaining in Central) and 11 fire calls (two in Pine Valley, with the remainder in Central, Baker Campground, and Mountain Meadows). Several fire calls were canceled and did not involve an active fire. The report also indicated 332 volunteer hours, including 178 training hours, 12 equipment hours, 82 response hours, and 72 “other” hours.
G. Financial Report for August: To Be Presented at Next Meeting – Rick
H. Citizen Requests:
Bob proposed rescheduling next month’s meeting to October 8, following the PVLAD meeting, and adding to the agenda a consideration for moving future meetings to the second Wednesday of each month.
Lisa inquired about reseeding burned areas. Robert briefly discussed the planting and harvesting process, noting that the Forest Service would have information that could be shared. Bob mentioned that community members are willing to help with tree planting if possible. He also noted that his property contains a community firewood supply available for those in need, and any available firewood may be delivered there.
Marc reported that the fundraiser dinner committee met the previous evening. They plan to allocate funds for asphalt around the fire department and for rocks by the flagpole. The committee will also discuss how to utilize funds to support fire victims and coordinate with the SSD’s plans.
Steve asked about the possibility of obtaining a grant for a new ambulance. Robert responded that receiving a grant is a very realistic possibility. Steve emphasized the importance of working diligently to secure funding for the ambulance.
Allen moved to adjourn the meeting, Emily seconded the motion, and all were in favor. The next scheduled PVSSD meeting will be on October 8, 2025.