Pine Valley Local Administrative District Meeting
April 2, 2025
Attending Board Members: Frank Davie, Chairman; Tom Nielsen, Vice-Chairman; Bob Dalley; Emily Neilson; Herman Nordbruch
Attending Assistants: Rick Peetz, Clerk; LaDawn Christensen, Treasurer
Attending Guests: Gene Phillips, Brian Davis, Rob Nodine, Steve Shakespeare, Robert Hardy, Mary Esther Putnam, Claudia Davis, Allen Cannon
A. Welcome, Prayer, and Pledge of Allegiance: Frank ordered the meeting and offered the prayer, and Tom led the Pledge of Allegiance.
B. Pine Valley Overlay Zone
1. No Requests
C. March Meeting Minutes: Herman reviewed and approved of the meeting minutes, Tom seconded the motion, all in favor.
D. Board Member Reports:
1. Pine Valley Activities: Frank mentioned an April 26th Salsa party.
2. Tom presented the traffic sign report, noting an increase in traffic with the arrival of warmer weather. One traffic sign has malfunctioned; Rick and Tom will work together to address the issue.
3. Washington County Crime & Sheriff’s Report: Herman reported the Purgatory statistics with no significant events in the county or the valley.
4. Five County Report: No significant activity affecting Pine Valley.
E. Update Policies and Procedures, Discussion Item – Emily
Emily reported developing the PVLAD policies using the PVSSD policies as a guide, with updates, changes, and deletions as needed. She also noted the addition of new sections, including Community Watch and the Pine Valley Overlay Process. Emily inquired whether PVLAD should have a disaster plan; Robert Hardy is handling that item.
Emily also asked who should serve as the purchasing agent. Bob suggested the purchasing agent should be a board member and proposed that the vice-chair serve in that role or designate someone as needed.
Additionally, Bob recommended that a designated board member conduct a quarterly bank reconciliation. He volunteered to take on that responsibility.
Emily added language to the policies regarding self-evaluation forms and independent contractors, assuming these procedures would apply to the PVLAD board as well as the PVSSD board. Bob confirmed that this was correct.
Emily made a motion to approve the policy and procedures, which were emailed to the board on March 6th, with the changes of the purchasing agent as the vice chair and the bank quarterly reconciliation as the chair or the designee. Bob seconded, and all were in favor.
Tom moved to have the forms completed and back to him by January 15th, starting in 2026, and June 15th for this year. Bob seconded, and all were in favor.
F. Community Watch – Tom & Gene Phillips: Gene reported that the last Call to Action event had a low turnout and noted he will work on improving participation. The Community Watch group currently has up to 110 members. A Community Watch meeting is scheduled for May 3rd at 4:00 PM, with Gene and Herman leading the session.
G. Clerk Report: Rick asked whether the assessment funds should be held as cash or moved to the PVLAD account, noting an amount of $9,000. Bob suggested that during this year’s budget planning, adjustments can be made to account for 2026. Bob moved to transfer the $9,000 to the PVLAD account. Herman seconded the motion, and it was approved unanimously.
H. Treasurer Report: LaDawn presented the treasurer’s report. Bob moved to approve both the clerk’s and financial reports, Herman seconded, and all were in favor.
I. Citizen Requests:
Bob asked about using available funds to increase the sheriff’s presence in the area. He suggested revisiting the possibility of paying for additional patrols.
Herman noted that deputies have previously shown little interest in patrolling Pine Valley, which was a reason for installing the electronic traffic signs. However, he offered to contact the Sheriff’s Department to reopen the conversation.
Herman recommended that any discussion be coordinated with the valley’s busy dates and requested that an agenda item be added for the May meeting.
Bob moved to adjourn the meeting, Herman seconded the motion, and all in favor. The next scheduled PVLAD meeting will be on May 7, 2025.
Pine Valley Special Services District Meeting
April 2, 2025
Attending Board Members: Mary Esther Putnam, Chairwoman; Bob Dalley, Vice-Chairman; Allen Cannon; Emily Neilson; Steve Shakespeare
Attending PVSSD Assistants: Rick Peetz, Clerk; LaDawn Christensen, Treasurer
Fire Chief: Robert Hardy
Guests Attending: Claudia Davis, Brian Davis, Rob Nodine, Frank Davie
A. Welcome: Mary Esther called the meeting to order.
B. March Meeting Minutes: The March meeting minutes were reviewed with the proposed additions and updated before the meeting. Bob approved the meeting minutes; Allen seconded, and all were in favor.
C. New Webmaster – Emily
Emily led a discussion on the future of the Pine Valley websites, as Vicki F. will be retiring from maintaining pinevalleyutah.org. Emily proposed that the board transition to using pinevalleyutah.org moving forward. Vicki owns the pinevalleyutah.com domain and has offered to transfer ownership to the board. She also agreed to assist with the transition to a new webmaster. It was noted that hiring a new webmaster will incur additional costs for website maintenance and support. A budget adjustment may be necessary to accommodate these expenses. Mary Esther suggests we keep the Pine Valley blog separate from the web page. This item and the adjusted budget will be added to May’s agenda.
D. Updating the Website for Monthly Agendas – Emily
Discussed under item C.
E. Community Center Report Status – Allen Cannon
Allen reported on a conversation with Joe Rechsteiner, District Ranger for Dixie National Forest. Joe informed him that Todd Edwards, Public Works Director, is now the lead on the Pine Valley Community Center project. Todd has provided the necessary paperwork to begin a “small tract land purchase”. It was determined that land purchase is preferred rather than a land exchange, which would require legislative action. The county is motivated to move the project forward and has indicated that funds are available to complete the purchase.
F. Fire Department Report
Robert presented the March report. The department responded to fourteen calls: thirteen EMS calls and one fire call. Two calls were in Pine Valley, one in Pinto, and the remaining in Central. He reported 437 volunteer hours, 261 training hours, 14 equipment hours, 76 response hours, and 100 ‘other’ hours.
G. Clerk Report
Rick reported that on March 15, $173,410 was billed to property and homeowners as part of the annual fire assessment.
Rick proposed to the board that the clerk manage four utility payments through autopay. The board discussed the proposal, and Bob suggested amending the policy to authorize the clerk to handle these payments as directed by the board. Bob moved to approve using autopay for the four utility items and making the necessary adjustments to the policy.
Bob and Allen raised questions regarding the budget and recent expenses, with attention to the significant line item for extrication equipment. It was noted that approximately 40% to 90% of the only big item we were approved to spend on was for the extraction equipment. The amount spent on badges was also noted.
Bob noted the significantly larger cash on hand this year compared to last year. Rick explained that the difference is due to the annual fire assessment being billed in June last year; normally, it is billed in March.
Rick recommended that leftover funds from the previous fiscal year be transferred annually into a long-term savings account that accrues interest. For this year, $20,000 will be moved to that account. Additionally, we confirmed that the funds in the checking account that exceed $5,000 were to be moved to the operational savings account, which is interest-bearing. That currently is $80,000 but will increase as we collect our receivables.
H. Treasurer Report: LaDawn presented the Treasurer’s report. Bob moved to approve, Allen seconded, and all in favor.
Citizen Requests:
Mary Esther mentioned that large appliances are not being disposed of correctly at the dump. Allen noted that the signs are not in great shape and suggested that the PVLAD pay for new ones.
Bob moved to adjourn the meeting, Emily seconded the motion, and all in favor. The next scheduled PVSSD meeting will be on May 7, 2025.