Pine Valley Special Services District Meeting (PVSSD): Minutes of the Meeting held on October 7, 2020

Pine Valley Special Services District Meeting
October 7, 2020 5:30 p.m.

Attending Board Members: Mary Esther Putnam, Chairwoman; Rick Peetz, Treasurer; Steve Shakespeare, Fire Chief; Kelly Poling, Secretary; Allen Cannon, Herman Nordbruch, Bob Dalley
Absent: Larry Gardner

Attending Guests: Cheryl Holbrook, Brad Esposito, Tiffany Martineau, Adam Heyder, Rick Albee, Ed Anderson, Robert Hardy, Lexie Rolfe, Duane Krohn, Audrey Krohn, Laurett Winterton, Frank Davie, Jack Rolfe, Emily Nielsen

General Business: Bob led the prayer and Mary Esther led the Pledge of Allegiance. Meeting called to order by Mary Esther. The September 2nd minutes were motioned to accept by Bob, seconded by Alan, and all in favor.

Building Permits: Two impact fee payments were received.

Board Member Reports: Discussion regarding the consideration of consolidating special service districts or incorporation of Pine Valley. Feasibility study to be conducted. Meeting to be held with the Mayor of Virgin to discuss their experience with this matter.

Alan presented board with preliminary plans for new post office. New build should include enough boxes to cover the amount of new builds possible in PV. Consider cost to manage, maintenance, insurance, etc. Determine where funding will come from.

Fire Chief Report: Brad Esposito from the Wildfire Preparedness Committee and Tiffany Martineau from the county discussed our cooperation with the BLM to mitigate fire risk. Moving forward it is important to work together and maintain an updated plan. Firebreak not completely done yet. Goals of increasing number of hydrants would decrease hose length to effectively fight fires. Also, meet with other entities to develop a joint coordinated effort. Additionally, assist in mitigating fire hazard for two homes in need per year.

Fire Station Open House is scheduled for October 24th. Objective is to increase fire prevention education.

Difficulty obtaining three concrete bids for new drive. Will likely need to wait until spring to get three bids.

Twelve incidents in September.

Discussed the possibility of running an ambulance through our station that would be owned by Enterprise. This would require a donation from PV to cover cost of purchase, insurance, service, etc. There is a possibility that swapping out another vehicle would compensate the cost. Bob motioned for Fire Chief to pursue specific details, seconded by Herman, all in favor.

Treasurer Report: Rick presented the PVSSD Profit and Loss September 2020, P & L Detail September 2020, Profit & Loss Budget vs. Actual Jan.-Dec. 2020, Prev Year Comparison as of September 1, 2020, and Impact Fee Revenue Reports FY End Dec 31, 2020.

Impact fees were approximately $42k this year. Budget review in November.

Financials motioned to accept by Allen, seconded by Bob, all in favor.

Citizens Report: Emily Nielsen updated board that there is still no movement on the PV Legacy project, but it is important to continue to keep ourselves educated on our options to control land use.

The next scheduled PVSSD meeting will be November 4th, 2020.

PVSSD Board Meeting adjourned by Alan, seconded by Bob, all in favor.