Pine Valley Special Service District Meeting (PVSSD): Minutes of the Meeting held On November 14, 2012

Attending Members: Mary Esther Putnam (Chair); Dall Winn; Jeff Gardner; Spence Beckstrom; John Nichols

Also Present: Gerald Schiefer (Fire Chief); George Cropper (Treasurer); Beverly Udell (Secretary)

Absent: Mary Esther Putnam;

Guests: Fred Pendleton; Violet Esparza; Fermin Esparza; Gene Phillips; Ford Northington; Kevin Keyes;

Kirk Smith


1.  General Business:

a/b. Welcome – Meeting was opened by Mary Esther at 6:00 and the Pledge was said by all.

c. Minutes: Minutes for the October 3, 2012 meeting were reviewed by the Board members. Dall motioned to approve both sets of Minutes as written, Spence seconded that motion and all else approved.


A special “thank you” was mentioned for all who had a hand in a successful “Fireman’s Appreciation Dinner” in October. Dall suggested that such a dinner should be held every year to appreciate the wonderful volunteer men and women of our fire department and EMT. Mary Esther seconded that. Also was mentioned that Jamie Udell was a great waitress for the dinner – Jamie also happens to be one of our EMTs.

d. Tentative Budget Proposal for 2013 – George: (See Spreadsheet) George went through and explained all facets of the 2013 proposed budget to make sure that it was clearly understood my the board members. He also fielded any questions that they had. The hearing for the 2013 budget will be held on December 5th at the regularly scheduled PVSSD meeting. Spence asked if we were getting close to having too much money in savings reserve. George responded that we were still within State compliance limits.

e- Rural Preservation Propsal for Pine Valley – Kevin Keyes: Kevin discussed the handouts that were given during the October meeting. He would like to help Pine Valley go through the process of becoming a “Rural Neighborhood Preservation District” (RNP). He has met with the County Board to see if they would be receptive and he felt that they were. RNP allows exemption to certain County requirements in neighborhoods such as curbs and gutters, sidewalks, and street lighting. Also preserves the character of the “Country” atmosphere. The County Engineer was a little concerned about possible drainage issues, but Kevin said that culverts and ditches would alleviate that problem. We would just have to be a little diligent about maintaining them. Kevin’s intent is that if the RNP was set into County “Hard Code”, it would not be changeable later by future County employees or new builders in Pine Valley.  He read off a list of benefits for having an RNP, in which he would like to have presented to the County Commissioners. Deon said to gather the correct paperwork and backing, and to bring it to the Planning Commissioners. Spence recommended that the ball gets rolling to start the process. Everyone conquered that it would be hard to find anyone in Pine Valley that actually would want curbs/gutters/lights, etc., so it should not be hard to get property owner support for an RNP. The Board was in favor of starting the process. Mary Esther asked Kevin if he would draft a letter towards that and bring it to the Board for signatures. Jeff moved that we go forwards on trying to gain RNP status, Spence seconded, and all else were in favor.

Pine Valley Building Permits Reviewed:  N/A


e. Board Member Reports –

Mary Esther:  Mary Esther shared how some property owners have been having trouble with over billing from the Pine Valley Irrigation Company (who supplies the culinary water for Pine Valley residents.) This seems to reoccur fairly frequently(just four different residents were mentioned off hand.) Residents are not getting much help from the water district secretary.

Spence:  N/A

John:  N/A

Jeff: Jeff went to the Utah Association for Special Districts Convention in October. It was a good conference and made him realize that there are rules and regulations that do apply to all of us. All Board members need to be trained once a year in GRAMA. Jeff learned about liabilities, such as someone slipping on ice at the fire station. Prevention for those types of circumstances is much cheaper than a someone getting hurt and subsequent lawsuit. We will need to start getting information on the state web site archives.


f. Fire Chief – Gerald (see report for October).  Gerald also mentioned that the Firemen’s Appreciation Dinner was a hit and appreciated by all. * There is a Forestry meeting being held on November 8th at the fire station to discuss the upcoming fuel break. * He talked again to Ron Whitehead regarding the street by the Terry’s and our need to be able to get Fore trucks and EMT vehicles in and out. * There will be a 130/190 class held the last week of January into the first week of February. * Still working with the State on the 800 mh radios. The radios are about $1300 each and we have 39 radios that need to be changed over.


g. Treasurer Report – George (see report for October).  Budget hearing will be held during the December meeting. George will get an ad in the Spectrum.


2 –   Public Comments:  Ford asked about the cattle guard repair, to which Spence answered that we are still in limbo.


John moved to adjourn at 7:12 p.m. All were in favor.


The next Board meeting will be held on Wednesday, December 5, 2012 at 6:00 P.M.