Pine Valley Special Service District Meeting (PVSSD): Minutes of the Meeting held On May 4, 2011

Attending Members: Mary Esther Putnam (Chair); Dall Winn; John Nichols; Spence Beckstrom

Also Present: Gerald Schiefer (Fire Chief); George Cropper (Treasurer); Beverly Udell (Secretary)

Absent: Jeff Gardner

Guests: Fred Pendleton, Fermin Esparza. Violet Esparza, Sharron Northington, Ford Northington, Ray Lindblom, Michael Sthultz


1.  General Business:

a/b. Welcome – Meeting was opened by Mary Esther (Chair) at 6:00

c. Meeting Minutes for April 6, 2011 were reviewed. John motioned to approve the minutes. Spence seconded the motion. Motion carried.

d. Pine Valley Building Permits Reviewed:  N/A

e. Report of State Auditor’s Meeting:  There were two meetings. George went to the A.M. version. He reported on the electronic state reporting system in place for the budget. There are changes in accounting procedures. Public entities that have budgets of less than one million dollars do not need to post on the state web site. LaGrande Bitters gave rundown of how all of the laws affect us. He is pretty amazing at knowing his stuff and would be a good resource for us to go to with questions. House Bill 54 (Grama Bill) passed, but then was repealed.  There is another bill which allows electronic messages to be sent before and after meetings (but not during). They were taught about how to handle vacancies in Local and Special Service Districts by being careful to avoid hiring relatives or anyone where a conflict of interest question could arise. Newspapers can now charge for local notices, but no more than the average price, and in addition the newspaper has to post the notice on their web site free of charge. Starting in December, must use the public web site for the once a year meeting announcements. They spoke about making sure that the Impact fee structure was “bullet proof”. If we have changes to the Impact fee structure, we should contact an attorney to make sure we are still on track. Board members must make personal contact information available to the public. There is a house bill now out that dictates how to host/conduct public meetings. Spence is going to contact Dave Patterson for clarification. * Dall and Mary Esther attended the P.M. meeting. They learned that a recording device is required to record the meetings. Also required by law is that Boards members are each to attend at least one training a year.

f. Board Member Reports:

Mary Esther: Gave Jeff’s report stating that he spoke to Wendell Gubler who said he would send people “soon” to fix roads in Pine Valley. However we realize that roads all over the county need repair, so “soon” might not be as quick as we would like to hope.

John: New drainage system in Pine Valley has led to seeing drainage problems in Pine Valley; one by Mary Esther’s and one by the B.I. are just two examples. There is much erosion. The problems go also into individual homes that have smaller drainage pipes in front of their homes. Minimum of 15” drainage pipes are required in front of homes (18” minimum under roads.) We need to have some enforcement of this to avoid going to a system of curbs and gutters. Fred added that one problem we have is that there are not any culverts under the roads. On Lloyd Canyon, there are folks who only have 4’ lines! Unless every property has the 15” lines (or bigger), the one person who does not stops the whole process. * The Pine Valley clean-up has incorporated Boy Scouts that are going to help. Maybe they can creeks of limbs, etc., that increase the chance of flooding. * There has been an increase of activity in the campground area while they prepare the upcoming season. The new campgrounds are beautiful. The nearest camp to the creek is the Dean Gardner campground. There is a walking trail close to the creek.

Jeff: Absent (see Mary Esther’s report)

Dall: N/A

g. Fire Chief – Gerald (see report)


h. Treasurer Report – George (see report).  Dall moved to accept the financial report and the motion was approved. Some discussion ensued about the dump site area and the dumpster for limbs. We need to get the big limb dumpster emptied more frequently. We need to find out who is responsible for this and give them a call with the request.

2 –   Public Comments: N/A


Dall moved to adjourn at 7:00.  All were in favor. The next Board meeting will be held on Wednesday, June 1, 2011 at 6:00 P.M.