Pine Valley Special Service District Meeting (PVSSD): Minutes of the Meeting held On March 6, 2013

Attending Members: Mary Esther Putnam (Chair); Dall Winn; Jeff Gardner

Also Present: Gerald Schiefer (Fire Chief); George Cropper (Treasurer); Beverly Udell (Secretary)

Absent: John Nichols; Spence Beckstrom

Guests: Fred Pendleton; Fermin Esparza; Gene Phillips; Herman Nordbruch, Laurett Winterton, Violet Esparza; Tom Nielsen


1.  General Business:

a/b. Welcome – Meeting was opened by Dall Winn at 6:00 p.m. and the Pledge was led by Jeff.

c. Minutes: Minutes from the December 2012 and January 2013 were read by the Board members. All were in favor of accepting both sets after correction on typos. There was not a February meeting.

d. Pine Valley Building Permits Reviewed:  N/A

e. Investment Policies – George:  The Utah Money Management Council oversees public funds in Utah. We have to give then a report two times per year. They have sent out a form for signage asking treasurers whether or not there is an investment policy in place for the organization. A question was asked by the Board as to whether or not there is a minimum or maximum dollar amount being invested before we have to declare. George responded that it did not say that on the form. George will just sign the form with a “no” answer and send it back to them. * The invoice needs to be paid for the renewal of the Pine Valley web site domain. CERT is coming out with a blog that they want to reference the Pine Valley site. Mary Esther has spoken to Vicki Frei (web master) about getting the site updated. George will go ahead and pay the bill. * Gene Phillips spoke for a minute about the CERT blog that will go into effect later this month.  It will include Pine Valley town activities, HAMM radio reports, safety issues pertaining to Pine Valley, and more. Maxine Davies and Sharon Northington are instrumental to helping Gene move forward on the blog. Gene said he now has three trainers in place. They want to hold CERT training once a month. Gene wants to put a double-sided page in the PVSSD annual letter, which he will get to Beverly later in the month. The Board approved including the CERT information page in with our Mailing. * Old financial reports, etc., were found during fire station cleanup. George will go through them and for anything that is still valid, he will box up and place on the shelf in the new bay. He also found the Forestry Permit for the Fire Station property. It expires December 31, 2017. * He requests to transfer from the PVSSD account (into the PVLAD account) $2000.00 for the purpose of paying misc. bills and salaries. * George talked about the Utah Association of Special Service Districts legislative reports. * The building loan was renewed in December at the same rate as before. Payments are now coming out of regular funds since we haven’t received any recent Impact fee payments. * George received an inquiry and bill from the phone company about a cut  telephone cable. He thinks it might have been someone from the County who cut it, so he deferred the bill to them.

f. 2013 Officer Positions: Jeff Motioned to keep the current officers in place for another year. Dall seconded the motion and all else were in favor. Those officers accepted the positions for the 2013 year (Mary Esther as Chair and Dall as Vice Chair.)

g. Board Member Reports –

Mary Esther:  Gerald spoke with one of the County Commissioners about the continuing Terry Issue. Mary Esther said she and some of the Board plan to set up an informational meeting with one of the Commissioners who said he isn’t always aware of what some of the needs in Pine Valley are. * There is a mess by the water wheel on the North side of town. Mary Esther will call someone to follow up. Mary Esther believes it’s the Water Board who controls that area. * Thanks to Gerald to setting up the appreciation Potluck for Ty. * Also want to give Kudos to Gene Phillips for his work in cleaning up the fire station.

Dall: N/A

Spence:  Absent

John:  Absent

Jeff:  Some of the roads in Pine Valley could really use some new cinder. The road next to the lodge is an example. Wendell Gubler has been very good to work with since he has been in charge of roads.

f. Fire Chief – Gerald (see report).  Gerald spoke very highly of “our amazing group of volunteers” in all aspects – time, money, work, etc. * Gerald gave a report to the Board on the volunteer works and hours for 2012, which included both training days and callout incidences. He also shared a report of the 2013 training schedule.

g. Treasurer Report – George (see report.) Jeff asked if we want to consider lowering the annual fee. There was Board hesitation because we need reserve funds for equipment and upkeep. * Herman and Gene asked about waiving the annual fee for CERT members and other volunteers. The Board explained to them that we do already offer that to firefighters and EMTs who give above a certain amount of volunteer hours each year, but we do not have any governing power over CERT or other types of volunteers.


2 –   Public Comments:  Fermin asked about the cattle guard by Beverly’s house and stated that he felt it could be damaging to vehicles.


Jeff moved to adjourn at 7:10 p.m. All were in favor.


The next Board meeting will be held on Wednesday, April 3, 2013 at 6:00 P.M.