Pine Valley Special Service District Meeting (PVSSD): Minutes of the Meeting held On March 4, 2009

Attending Members: Mary Esther Putnam (Chair); Dall Winn; John Nichols;

Also Present: Gerald Schiefer (Fire Chief); George Cropper (Treasurer); Beverly Udell (Secretary).

Guests:  Fred Pendleton; Dave Holdsworth

Absent: Spence Beckstrom; Jeff Gardner


1.  General Business:

a/b. Welcome – Meeting was opened by Dall Winn (Co-Chair) at 5:04 PM and the Pledge of Allegiance was said.

c. Pine Valley Building Permits Reviewed: N/A

d. Fire Chief – Gerald:  See attached report. * We are the blessed recipients of the FEMA Grant!  We were rewarded $37,000.  Yeah!

e. Treasurer’s Report – George:  See attached report.  * An invitation for a free lunch on the 13th, in Washington, which covers risk management. * St. Auditor’s meeting on April 20th. * Sent the 2008 reports to the accountant. * With the new FEMA grant, we may be required to have a full-blown audit next year because our income and expenses will go over the allotted amount for a single report.

f.  Dave Holdsworth (Pine Valley resident)– Dave came to share his idea for a “Community Treasure Chest”, which is a series of plastic crates that would go around the valley so that people could deposit used items from their homes, and then also at the same time take out anything that anyone else has placed in the box that might be of use to them.  It is a fun community sharing and binding tool.  Dave’s thoughts are that it is one more way to get people in the Valley talking to each other.

Board Member Reports:

Mary Esther:  The new Local District has been approved by the Lt. Governor.  The County Commission will meet on the 17th of March to appoint the Board members.  There were not any applications turned in for the Board spots, so it is assumed that the County Commissioners will simply appoint the same Board members that are currently serving on the PVSSD.

Dall:  On the 10th of March we will be meeting with the Planning and Zoning folks to present the plans for the addition to the fire station.  Then on the 17th it the plans will go before the County Commissioners.  Still no word from Bevan on approval from the Forestry. * Dave Patterson said that there is Federal money available to apply for which could help with the addition.  John Willey also added that if approved for the Federal money, it might not be available until the end of the year.  We might be able to get commercial money for close to the same interest as the Federal funds.  If we want to be able to start on the addition this spring, we will have to go the route of a commercial loan. * George added that we will have to do a revision to the 2009 budget in order to accommodate the financing for the addition. * We will also soon have to put out bids for contractors.  Based on the economy, we might have to be aware of contractors that might bid way too low and then gouge us with add-ons later.  Are we allowed to only take in-state bidders?  Can we put restrictions on how many add-ons a contractor might try to tack on later? * Instead of having a ton of blue prints, we can now get more convenient CDs which would have the plans on them. * Mary Esther suggested that we immediately start advertising for bids; then we can amend the budget once we have an idea of what the bids will be.  Dall will contact Gilbert Jennings and ask him to also attend the meeting with Planning & Zoning.

John: N/A

Beverly: The Board read and approved the draft of the annual fee letter.  Beverly said that she will have everything done for the letter over her Spring break from school.  The letter will be out in the mail by mid March.


2 –   Public Comments: N/A


John moved for the meeting to adjourn at 6:15.  All were in favor.


The next Board meeting will be held on Wednesday, April 1, 2008 at 5:00 P.M.