Pine Valley Special Service District Meeting (PVSSD): Minutes of the Meeting held On June 2, 2010

Attending Members: Mary Esther Putnam (Chair); Dall Winn; Jeff Gardner

Also Present: George Cropper (Treasurer); Beverly Udell (Secretary)

Absent: Gerald Schiefer (Fire Chief); Spence Beckstrom; John Nichols

Guests: Fred Pendleton

1.  General Business:

a/b. Welcome – Meeting was opened by Mary Esther (Chair) at 6:00 PM and the Pledge of Allegiance was said.

c. Meeting Minutes for May 5 were reviewed. Dall motioned to approve the minutes as written. Jeff seconded the motion. All were in favor.

d. Pine Valley Building Permits Reviewed:  N/A 

e. Special Uses of the Fire Station: An issue has come up because recently our building was used for a wedding reception during bad weather. The party then gave us a $100 donation. The fire chief was present the whole time to make sure that no one got near any of the equipment. Because of this situation, we have found the need to come up with guidelines for what the building can and can not be used for, mostly (but not only) due to liability reasons. Where do we draw the line? Bev suggested maybe the line be something that the whole community is invited to (such as a town meeting) versus a private party. Julie Cropper called Dall and spoke to him about our special use permit and how it does not allow for private party use. Lawsuits are possible because of parking, fires, someone being hurt on our equipment, etc., etc. Fireman’s monthly dinners, trainings, etc., should be allowed. The Enterprise EMT appreciation dinner is another example of what would be allowed. Activity scheduling should always go through the whole Board for a vote at a monthly Board meeting, not just through an individual Board member – this keeps an individual Board member from being put on the spot by someone in the community. We would also need to know who is sponsoring the event.

g. Board Member Reports:

Jeff: LaMar Terry has spoken to Alan Gardner about his road situation. He didn’t feel that Alan was any help either. This is also a fire hazard situation. Jeff suggested that the Board send a letter to the County on behalf of the Fire Department reporting the possible fire hazard and that we can not get fire trucks up top the area. The Terry’s are paying for fire protection that they are not getting. Dall agrees with sending a letter and also asking for a response in return. The old road mostly washed out because of weather. LaMar built his house in the 60’s.

g. Fire Chief – (see report).

h. Treasurer Report – George (see report).  * George has a letter from the UT Attorney General’s Office stating that contractors MUST have their employees approved as legal residents of the U.S. before we can go into contract with them. * We have received a public employment law book in the mail that we did not ask for. The bill is $125.00. This is the 2nd year we have been sent such a book, and last year George requested that we be taken off of their mailing list. George is now crafting a strong letter to send to the company stating our displeasure at being billed for a book that we requested not to receive. * The truck tender will be here soon. * Burning is now closed for the season, per UT state. * The County is redoing the communications system. * The state auditor’s report prepared by our CPA is now ready for a signature and then to be sent off. * George is checking on the gas bill for the new addition. It seems excessive. Maybe we should also weather proof the building better.

2 –   Public Comments: N/A


Dall moved to adjourn at 6:55.  All were in favor. The next Board meeting will be held on Wednesday, July 7, 2010 at 6:00 P.M.