Pine Valley Special Service District Meeting (PVSSD): Minutes of the Meeting held On July 6, 2011

Attending Members: Mary Esther Putnam (Chair); Dall Winn; John Nichols; Jeff Gardner; Spence Beckstrom

Also Present: Gerald Schiefer (Fire Chief); George Cropper (Treasurer); Beverly Udell (Secretary)

Absent: N/A

Guests: Fred Pendleton, Rhean Pendleton, Jamie Udell, Fermin Esparza. Violet Esparza, Sharron Northington, Ford Northington, Ray Lindblom, Elaine Lindblom, Herman Nordbruch, Patti Schnider, Guin Winn, Jan O’Rourke, John Willie and Deon Goheen (both from Washington County Planning and Zoning)


1.  General Business:

a/b. Welcome – Meeting was opened by Mary Esther (Chair) at 6:00

c. Meeting Minutes for June 1, 2011 were reviewed. John motioned to approve the minutes. Dall seconded the motion. Motion carried.

d. Pine Valley Building Permits Reviewed:  N/A

e. Jamie Udell: She is trying out again for Miss Rodeo Utah July 20-25. Jamie wanted to come in and thank Pine Valley for their moral support. She also shared her speech that she will be presenting during the competition. She is required to give a 2 minute speech on Utah – and she tailored that to be representative of her Utah, which is of course Pine Valley.

f. John Willie and Deon Goheen: When they met with us last August, they had been charged by the County Commission to do a community plan for all 13 unincorporated areas. Pine Valley had three different questionnaires from 2003, 2007 and 2010 that we had already sent out to our property owners. John said  by his looking over the results of those questionnaires, he could easily see that they all basically had the same identical answers. The people who owned property in Pine Valley still felt the same way about what they wanted to see in the Valleys future in each of the surveys, even though they had been conducted years apart. Basically that told John that there should not be changes to our existing plan. Instead he just added an addendum to out plan updating the statistics. These include:

70 Building permits issued in 10 years

63 permanent homes = 135 fulltime residents

20 summer homes = 40 people

1400 people if all vacationers come up.

One the surveys that John revued, most people still complained abut ATVs. John suggested the residents develop a plan and bring it up to the County Commissioners. He recommended that the commission all the 13 communities to develop their own plan for dealing with ATVs. Pine Valley by far has the most severe problem in the county regarding OHVs.

Mary Esther brought up the subject of homes in Pine Valley being used as nightly rentals. Deon said that it is being addressed within the County Commission on a low key, but so far nothing has passed.

g. Board Member Reports:

Spence: Spence asked George if there were any donations left from 2011? He was asking because of some drainage issues on some of the Pine Valley Roads. It was then discussed that we do not have any authority over roads under our charter, so we could not utilize PVSSD funds for this purpose. The County will pay for some roads to get the drainage fixed. The church parking lot will also be paved and have curbs added. Jan O’Rourke (who lives on Lodgepole) said that she and her husband spent over $1000 trying to reseed their lawn, put in a new driveway, new fence, etc.  She told how the floods came through and destroyed much of it. A culvert was once there, but they can’t even see that anymore. Dust is also a problem on her road. They have posted signs asking people to slow down for dust control, but it doesn’t seem to help much as people continue to drive fast. John then explained to Jan and the rest of the audience about the need for every property owner on any street to have a minimum of 15” culverts in front of their property in order for the drainage system to work. If one owner doesn’t comply with that, then whole system shuts down at the point of the one owner. * Spence also outlined some of the problems existing at our dump station. There is such a big problem with commercial dumping, people leaving 14 foot tree limbs and more. Eric Clark is the new County Deputy Attorney (replacing Dave Patterson.) Can we get a bigger dumpster or possibly more of the smaller ones? (The answer we were told by Neil was “no”. John suggested getting a camera system to catch the people committing the offenses. Another option is putting a fence around the dump, but then we would be afraid that the weekenders would instead dump on the outside of the fence or in the surrounding hills. Can we fence just the limb area? People who are going to abide – will. People who have a tendency to not obey rules are not going to then obey our rules not matter how many signs we post. Mary Esther will call Neil to see if we can get any type of assistance. The PVSSD is authorizing Sharon to get in keep in touch with the Garbage and Waste people on our behalf. She called Neil Monday, Wednesday and Friday to make sure the trash was picked up.* Kudos to Sharon Northington for her help with the community fire plan.

Mary Esther: N/A

John: N/A

Jeff: N/A



h. Fire Chief – Gerald (see report).


i. Treasurer Report – George (see report).  George passed out certificates to Mary Esther and Dall, which were issued to them for attending the workshop regarding accounting in Special Service Districts. * Insurance for the Utah Local Governments Trust (ULGT) – George read a blurb from their web site tell who they are and what they are about. * For all of our liability that is covered under one umbrella through ULGT, we pay $7367.00 a year, which covers workers comp., the building, autos and contents. Dall motioned to pay that again for another year, John seconded.


2 –   Public Comments: Ray asked about trailers allowed in the Valley. The law states that trailers should not be on unimproved lots. * Sharron went on the Utah State site to look at the laws regarding nightly rentals. According to Sharron, what she found on that site states that Pine Valley falls under the zoning that allows rentals on a nightly basis in private homes. She feels that is why the proposed B&B (at Allan Cannon’s old home) pulled out of their request through the County. Why should they go through all the hoops of requesting zoning for a B&B, when they can already rent out their room legally under the “private home” clause. Fred said that County rules can often be tighter than state laws – they can not be more liberal, but can be more restrictive. The question remains then how to determine within that law, what is considered a private venture versus a business venture when renting out rooms?


Dall moved to adjourn at 7:33.  All were in favor. The next Board meeting will be held on Wednesday, September 7, 2011 at 6:00 P.M.