Pine Valley Special Service District Meeting (PVSSD): Minutes of the Meeting held On December 3, 2008

Attending Members: Mary Esther Putnam (Chair); Dall Winn; Spence Beckstrom;

Also Present: Gerald Schiefer (Fire Chief); George Cropper (Treasurer);

Guests:  Guin Winn; Fred Pendleton; Hugh Johnson

Absent: Jeff Gardner; John Nichols; Beverly Udell (Secretary).


1.  General Business:

a/b. Welcome – Meeting was opened by Mary Esther (Chair) at 5:05 PM and the Pledge of Allegiance was said.

c. Minutes: The Minutes from the meeting held on October 1, 2008 were read by each Board member individually.  Dall motioned to approve the Minutes as corrected, Spence seconded that motion and all else approved.  There was not a November 2008 meeting due to lack of quorum.

d. Pine Valley Building Permits Reviewed: N/A

e. Board Member Reports:

Mary Esther:  We need to renew the domain for the P.V. web page.  Mary Esther will forward a copy of that bill to George.

Spence:  The vote on the Pine Valley Local District was affirmative.  Dave Patterson will prepare a charter and will be ready to appoint trustees by December 16.  We will then begin negotiations with the Sheriff’s Dept. on a contract. * The Board then discussed law enforcement with regard to new OHV regulations on County roads. * Board discussed possible changes to the impact fee structure.  * There is no new information on plans for the lodge expansion.

Dall: Dall reviewed preliminary plans for the possible addition to the fire station.  We will need to move the post office building.  Under this proposal there is more square footage – 3,222.  The Board discussed a new turn-out changing room, vehicle exhaust, a new storage room, doorways, an additional restroom, storage and windows.  Dall will meet and discuss those plans with the members of the fire department at the training meeting on December 13.  A set of plans will be available at the fire station for anyone wishing to view them.  The plans will cost about $4,000.  This is a great time to build because of the economic situation.  Spence moved, and Dall seconded, to go ahead with final plans.  The motion carried. * We are committed to send 17 fire persons to Winter School.  That cost will be approximately $1,100.

Fire Chief – Gerald:  See attached report.

Treasurer’s Report – George:  See attached report for October and November. * Discussion of EMT services provided to the Forest Service Campgrounds, Central and surrounding areas.  Enterprise Ambulance bills people for those services, but we don’t receive any payments.  * There was a $10,000 donation made to the PVSSD. * We are within the projected budget for 2008.  * George discussed the Utah Association of Special Districts conference that he attended in Provo.  He passed out a pocket guide for Board members and summarized applicable information from that conference.  Two messages that he received from the conference that were very clear is that is required by law that the meetings of any special district, local district or special service district be tape recorded and that those recordings be kept for a minimum of one year.  This is in addition to the typed minutes.  It was also emphasized at the conference that Board member training is required under state law.  The next training opportunity will be in St. George next spring. * George discussed the 2009 budgets for both the PVSSD and the new Local District.  Public notices will be in the newspaper and in the P.V. postal building. * Dall motioned to pay the Utah State Fireman’s Association dues for 2009.  The second was voiced by Spence.  Motion carried.

2 –   Public Comments:   Fred Pendleton handed out copies of the revised Community Survey tabulated results, which will be discussed at a later meeting.


Spence moved for the meeting to adjourn at 6:50.  All were in favor.


The next Board meeting will be held on Wednesday, January 7, 2008 at 5:00 P.M.