Pine Valley Special Service District Meeting (PVSSD): Minutes of the Meeting held On April 4, 2012

Attending Members: Mary Esther Putnam (Chair); Spence Beckstrom; Dall Winn; Jeff Gardner

Also Present: Gerald Schiefer (Fire Chief); George Cropper (Treasurer); Beverly Udell (Secretary)

Absent: John Nichols

Guests: Fred Pendleton; Fermin Esparza; Violet Esparza; Ed Anderson; Gene Phillips; Tamara Phillips; Ford Northington; Laurett Winterton; Sherry Rhesch; Shauna Jones; Cory Pulsipher; Scott Vance


1.  General Business:

a/b. Welcome – Meeting was opened by Mary Esther (Chair) at 6:00. Jeff led the Pledge.

c. Minutes for March 7, 2012 were reviewed by each Board member. Dall motioned for the approval of both sets of minutes, as written. Jeff seconded that motion and all were in favor.

d. Pine Valley Building Permits Reviewed:  Sherry from Dixie State College came to give a presentation of their proposed changes to the grounds of the College cabin in Pine Valley. They want to add more parking stalls (now there are only 8.) The parking area will be chad or roadbase, not blacktop.  Part of the parking addition is that they want to be able to better control where people park versus people parking anywhere they want. While they do not encourage family reunions to be held there, she admits that there have been some. The Boy Scouts also use their facilities at least once a year. Fulltime college staff can rent it for their families. It is rented almost every single weekend. They allow no open fires. They also want to add more recreation improvements such as a pavilion with a BBQ (propane). They want to add more trees and other landscaping to make it prettier. They are also wishing to add a volleyball court. Spence asked if they can restrict ATVs and motorcycles – to which Sherry answered that the restriction is already in their policy, but enforcement is harder. Gene commented that the problem is the partiers. His opinion is that it should ONLY be used for campus events, not personal. Mary Esther asked her to take a suggestion to her Board about further restriction on ATV use and then get back with us. Dall said that the original charter for the cabin said “no overnight use” and how it did not take long for that to change. Sherry added that it is the renters that pay for the utilities through the rent money brought in. The college cabin is just now out of the red financially. Dall asked about late night lights for the volleyball court, and Sheery answered that lights are not in the plans.


e. Board Member Reports -

Dall: Checking on bids for gravel around the Post Office.

Mary Esther:

Spence: Cattleguard and gate repair by the entrance to Pine Valley is still a work in progress. There is more damage than originally thought.

Jeff: Road crews have been up in Pine Valley doing some road work.

John: N/A


e. Fire Chief – Gerald (see report). Discussion about a letter from the County Attorney and the Fire Marshall saying that “we will go wherever needs arise” as a fire department – called a “Memorandum of Understanding”. This is for coverage statewide. Mary Esther signed it.


f. Treasurer Report – George (see report). This has been an active financial month with all of the annual fee payments coming in. The grant money is now being spent. We took in $3030.00 in late fees from the year 2011. The annual round of training seminars for treasurers are being held again. There is one for Board members on Wed. April 18 from 6:00 to 9:00 p.m. Jeff wanted to know if Beverly ever received negative calls regard the annual fee. Beverly answered that yes, it happens quite often, but it is usually it is people who either have excuses not to pay, or people who think Pine Valley should get more services because of property owners already paying County taxes.


2 –   Public Comments:  Gene told everyone that there is CERT training for Pine Valley in June. Anyone that took the 2008 training is now three units behind. There will be a CERT shakeout held this month. * Sharon asked if gravel will be added to any of the roads this year. She stated that every winter the snow graders go deeper and deeper until there isn’t any road base left. Jeff will call Wendle and ask.


Spence moved to adjourn at 7:02 p.m. All were in favor. The next Board meeting will be held on Wednesday, May 2 , 2012 at 6:00 P.M.