Minutes of the meeting of the Pine Valley Special Service District Board of Trustees held on February 5,2003. The meeting was called to order at 6:00 pm by Chairman, Ron Snow.

Board members present: Vicki Frei (Vice Chairman) Lee Carlile, Ryon Gardner and Victor Christensen. Others present were Dall Winn (Pine Valley FireChief), Julie Cropper (Secretary/Treasurer), Jack Horner, Fred Pendelton (Pine Valley Historical Advisory Chairman), Bob Herpel, Carolyn Carlile, Layne Frei, Gilbert Bush, George Cropper, Beverly UdeIl, Steve Robinson (Washington County Planning & Zoning Commissioner), Gae Robinson and Trinilee Christensen.

Chairman, Ron Snow welcomed those present and led the Pledge of Allegiance. A moment of silence was expressed to remember the Columbia Astronauts.

Minutes of the meeting of January 7, 2003 were read. A motion to accept the minutes as read was made by Vicki Frei and seconded by Lee Carlile.

There were no Pine Valley building permits to be considered during the past month.

Ron mentioned that the Five County AOG Hazardous Materials Mutual Aid Agreement, which each board member has had a chance to read, and said that the board members need to sign the main agreement. This agreement commits the various Washington County Organizations to mutually aid each other in the event of a hazardous materials incident.

None of the board members had any reports to present at this time.

Pine Valley Fire Chief, Dall Winn reported the follow items:

Fred Pendelton, Chairman of the Pine Valley Historical Advisory Committee reported that John Willie has a summary of the committee accomplishments and that the community survey is done and ready to be mailed. There is a vacancy on the committee and anyone interested could contact him. The regular Pine Valley Historical Advisory Committee meeting will be held Thursday, February 6,2003 at 6:00 pm, in the Pine Valley Fire Department Conference Room.

Trinilee Christensen a Historical Advisory Committee member reported on her work and research about the Washington County Fair Princess Pageant. She handed out some information and said she had looked into what other towns in Washington County are doing. The Pageant and princess responsibilities are based on specific rules and regulations and a princess must do both town and county events. The contest is open to girls between ages 14 to 17 and a scholarship is offered to girls in the 16 and 17 year age group. A princess should be selected in the month of February.

To fully participate, Pine Valley community would need a Pine Valley Princess Director to be a liaison with the Washington County Director. The board discussed various options at length and decided to notify Washington County that we would be independent of other cities and towns, and that we would not have a princess candidate this year. We will have a director appointed by next January when we may be able to participate again.

Steve Robinson, representing Washington County Planning and Zoning reported the following items:

Public Discussion Items:

Gilbert Bush brought up the issue of newspapers in the post office and suggested a coin operated box to control the theft of papers. The board discussed this issue knowing that it was technically not their responsibility. Ron suggested a box solution for now and Lee will call the Spectrum to arrange it.

Julie reminded the board members that there is need for Special Service District training. The board discussed expenses in bringing a representative from the Utah Special Service District Board for the training and it was suggested that perhaps we could combine a training with other Special Service Districts. The board preferred having Jan Furner come here rather than the members travel and have evening sessions rather than a Saturday. Lee said that perhaps he could provide Jan's meals and lodging. We also need to review the Pine Valley Special Service District's Charter when Mr. Furner comes.

Beverly Udell gave an update on the Personal Ponies project and expressed thanks to Bob Herpel and the people in Pine Valley for their support.

Jack Homer asked about getting a flag pole and flag for the Pine Valley Fire Station\ Post Office. The board agreed that there should be a flag. Jack volunteered to do the legwork to get prices and the Fire Department would install it.

Vicki Frei moved to authorize Jack Homer to do research on prices for a pole and two flags (Utah State and United State flags). Ryon Gardner seconded the motion which carried.

There being no further business. Vicki Frei moved and Lee Carlile seconded a motion to adjourn. The motion passed and the meeting adjourned at 7:35 pm.


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