MINUTES OF THE MEETING OF MARCH 5, 2003

Minutes of the meeting of the Pine Valley Special Service District Board of Trustees held on March 5, 2003 at the Pine Valley Fire Station. The meeting was called to order at 6:00 pm by Chairman, Ron Snow. Other board members present were Lee Carlile, Ryon Gardner, and Victor Christensen. Others present were Fire Chief, Dall Winn; Board Secretary, Julie Cropper; Steve Robinson, representing Washington County Planning and Zoning Commission; Carolyn Carlile, Fred Pendelton, Jack Horner, George Cropper, Beverly Udell, James Nielson, Cathleen Neilson and Pam Warburton.

The Chairman, Ron Snow led the Pledge of Allegiance and the Secretary, Julie Cropper, read the minutes of the February 5, 2003 bosrd meeting. Ryon Gardner moved that the minutes be approved as read, the motion was seconded by Victor Christensen and carried.

Julie passed out fmancial reports for the first quarter of the year. Dall explained that the "Hooray" expenditures were for tags and materials for a required fIre fighter accountability system. The building heating expenditures were mentioned. They seem to be unusually high this winter.

The Board requested that the Secretary, from time to time, report on the status of 2003 Grant Expenditures.

Ron said there had been no building plans to view and consider this month.

Ron discussed a proposal for having some standing assignments for each board member to monitor in the Pine Valley Service District's ongoing programs and work items. Ron said he thought it was a good idea to have someone assigned to keep track of some of these items and report to the board each month. Board members discussed possible assignments and it was agreed that they could be modified from time to time when needed. The proposed assignments presented were:

Ron Snow, Chairman

• Pine Valley Building Plans.

• Washington County Commission reports.

Lee Carlile

• Utah Association of Special Service Districts contact.

• Special Service District Rules and Regulations reports.

• Annual Legislation updates.

Vicki Frei

• Pine Valley Website

• Preparation for July Annual Community Pine Valley Service District meeting. (Place and refreshments)

Ryon Gardner

• Historical Advisory Committee contact.

• Water Distribution, Supply and Treatment reports.

Victor Christensen

• OHV regulations, meetings, etc. regarding OHV problems

Dall Winn

• Pine Valley Fire Department Goals and Objectives.

• Pine Valley Fire Department Training and Education.

• Annual Department budget requests.

• Fire Department updates, current staff members, EMT members, volunteers etc.

Julie Cropper

• Pine Valley Special Service District Minutes.

• Pine Valley Special Service District financial reports, audits etc.

Victor made a motion to accept these assignments which was seconded by Lee and carried.

Board members had no issues at this time to be discussed.

Fire Chief, Dall Winn reported on the following items:

• the department has made most of the purchases with the grant money. We have expanded the shelves and hangers for the new turnout gear.

• we have received another $938 grant on a 50\50 matching share from the State of Utah. We can use labor as matching funds for our share of the grants.

• work is ongoing to prepare application for this year's State, BLM, and FEMA grants. He had been to a training meeting on these grants.

• we have three EMT's trained and operational in Pine Valley; they are on a separate paging system operated on the 911 system, and they have been getting some call outs.

• we have been getting very good turnout to our department meetings. Regular training will be this Saturday. Five volunteers have attended Wildland Fire Training at Newcastle, Utah.

A member of the audience asked if there had been any fires. Dall said that there were usually several Wildland Fires each year.

Steve discussed a broken fire hydrant on Sage Road and the need to install another one as has been planned. He will contact the Pine Valley Irrigation Company and get this work going. The Pine Valley Irrigation Company may be requested to get a different contractor.

Fred Pendelton, representing the Pine Valley Historical Committee mentioned that he had received 91 of the survey questionnaires back so far. This is 20% of what was sent out and is a good response this early. Fred will summarize the ATV question data and forward that to Ron and Victor. The board discussed the need to prepare an ATV, OHV, (Off Highway Vehicle) Pine Valley Ordinance proposal and present it to the Washington County Commission. We also need to include other forms of motorized recreational travel including snowmobiles. Ron said we will then schedule a meeting to get public input on the matter.

Steve Robinson reported that the Washington County Planning and Zoning work on Sexually Oriented Business locations was proceeding. Three potential sites have been identified and will go forward to a public hearing. None of them are in Pine Valley.

Ron mentioned the new concrete barricades on the entry highway. We are glad to have them and he has asked that the Washington County Road Deptartment extend the ends in the future.

There being no further business, Lee moved to adjourn the meeting. The motion was seconded by Victor and carried. The meeting adjourned at 6:40 pm.

All materials on these pages not otherwise credited are either
public domain or © 2000 through 2004 &ff, Pine Valley Special Service District

Most recent revision Saturday January 17,2004